Taming the Beast: From Part Data Chaos to AI-Powered Clarity

Industry: Engineering (Rail & Military) | 120,000 parts processed in under 20 days

Consulting Technology

A Turn Key Engineering firm in the high-stakes rail and military sectors was crippled by "part data chaos." Their ERP system, which allowed anyone to create parts, had become a minefield of duplicates and incomplete entries. This led to project delays, incorrect orders, and immense frustration for engineers and procurement teams. We deployed a custom AI solution to bring order to the chaos.

The Challenge: An Epidemic of Bad Data

For a precision engineering firm, data is everything. Their internal ERP system's lack of controls had created a systemic problem that was actively harming their operations:

  • An uncontrolled proliferation of duplicate parts cluttered the database.
  • Parts were created with vague descriptions lacking critical technical specifications.
  • Engineers, project managers, and procurement staff wasted countless hours searching for correct components.
  • Incorrect parts were frequently ordered and delivered, causing significant project delays and rework.

This data chaos was more than an inconvenience; it was a direct threat to project timelines, budget adherence, and overall operational integrity.

Our Integrated Solution: AI-Driven Data Enrichment

Our approach combined strategic process analysis with cutting-edge technology. First, our Consulting team diagnosed the procedural root causes of the data issues. Then, our Technology experts developed and deployed a bespoke, locally hosted AI tool engineered to fix the problem at scale:

  • The AI systematically enriched the entire 120,000+ parts database with structured, consistent data fields.
  • This enabled powerful and precise filtering, allowing teams to find the right part, every time.
  • The entire legacy database was processed, cleansed, and enriched in under 20 days.
  • The tool was integrated into the workflow to automatically enrich new parts, preventing future data decay.
  • We enhanced the ERP's native duplication check logic to create a robust gatekeeping system.

By merging consulting insights with a powerful AI engine, we delivered a comprehensive solution that fixed both the past and future of their part data management.

The Results: Speed, Accuracy, and Efficiency

The implementation of our AI-powered solution delivered immediate and dramatic improvements:

  • Processed and enriched a database of over 120,000 parts in less than 20 days.
  • Eradicated future data chaos with automated enrichment for all new parts.
  • Significantly reduced the creation of duplicate entries with smarter system logic.
  • Eliminated confusion and delays for all teams involved in the parts lifecycle.
  • Vastly improved the speed and accuracy of finding and procuring correct components.

Our solution transformed a chaotic, error-prone liability into a highly organized, efficient, and reliable asset, driving operational excellence across the organization.